The following video and procedure relates to Reporting a Risk via the Vault Web Portal. The result will be an risk report logged into the Risk Assessment Register within the Vault core system, ready to be managed.
Note: Depending on your Vault system settings some of the following fields may not be present, if so please proceed to the next step in the procedure.
Within this video you will learn:
- Stipulate person reporting/involved
- Modifying accountable site/department
- Adding Risk Description.
- Adding Media/Visual Evidence of the risk.
1. Event Type Selection
- Click the Report Risk button from the Vault Web Portal Dashboard.
2. Enter the Risk Details
Enter all Mandatory details as stipulated below. This is the minimum amount of information required to Report a Risk (submit) to the Risk Assessment Register in Pending status.
- Reported By Section:
- Person Reporting.
Select from the dropdown options.
- Reporter Name.
Enter the name and Select from the options displayed.
- Person Reporting.
Note: If the person reporting is a Third Party select Other and enter the name as Free Text.
- Accountable Site.
Will default dependant on worker involved - if another site accountable.
Click the field and then Search / Select the appropriate site.
- Accountable Department.
Will default dependant on worker involved - if another dep. accountable.
Click the field and then Select the appropriate Dep. from the dropdown.
- Risk date.
Select the correct date of the event from the calendar.
Enter the Risk Identified in the free text Subject field.
- What Happened.
Enter a Full and Detailed description of the Risk Identified.
- Who Else Was Involved.
State who else (if anyone) was involved.
- What Initial Actions/Corrections Were Taken.
Enter full details about what actions were taken at the time.
- Submit the Report Details:
- Click the Save button.
- Record the Risk Reference number provided in the confirmation pop-up.
- Click OK button.
Result: The event has now been logged to the Risk Assessment Register within the Vault Core system in a Pending status.
Note: If you have missed any mandatory information required you will receive a pop-up message advising and colour coding to direct you to the required fields.